Many of my clients are entrepreneurs. By nature, these folks are ‘quick starters’ and very high energy people who LOVE the excitement of hopping from task to task. As such – they LOVE to start… but hate to finish (BORING!)
So – here is a cool technique to help you stay true to your natural style, and get organized while avoiding boredom.
If you look around your office and see lots of incomplete tasks that make you think: “Oh yeah, I was going to do ….” you are likely what I refer to as a hopper! Hoppers move around a lot and hop from task to task. They love to call themselves multi-taskers… but most often this is a nice word for incompleter’s. Hoppers struggle with finalizing, sticking to task, and completing things. If this is you, and you have an office that is out of control, here’s a trick to help you get organized and maintain your sanity while doing so.
Big Picture Planning – Get Sane
With so many mini projects going at once, I suggest you do this:
1. Get a pad of post its (extra stickies work best for this task)
2. Write out ALL your current projects/tasks – everything you need to create, write, participate in, or complete. Write 1 item per post it note
3. Find a usable wall space – take your pad of ideas and stick each on your wall in no order.
4. Sort tasks into like categories – so you can create the categories that make sense to you…
This really is a ‘feel your way’ kind of exercise. Since everyone’s brain works differently, categories may be very different for different people. Sometimes post it’s move into ‘time’ categories – as in, when I am going to do this??, Sometimes they work into different categories because of how your brain groups info. Regardless – put them into categories that make sense to you – and leave them on the wall… With that constant reminder, you’re able to see the ‘landscape’ of your ideas and activities and take action one by one on the tasks you feel most like doing at any given time. It’s a great way to ride the wave of your different energy throughout the days and will really help you avoid procrastination. Something about having them on the wall gives you fluidity and freedom that doesn’t seem to happen with a static list.
5. Eliminate as you go – when you complete each task – rip the post-it off the wall.
6. Celebrate – do a happy dance when you complete each one…
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Please do yourself a favor and pace yourself… you need to get through all of your incompletes… By pacing yourself, you’ll be more likely to finish the marathon without pooping out.
Big Picture planning works – especially for us sparky creatives!!! Visual reminders help keep our sparky energy firing! Try it… AND – LET ME KNOW of you’ve been successful by sharing your comments or ideas below!
Need more help getting systems in place? I can help you! I have several coaching packages designed around the busy entrepreneur’s schedule and style. Invest in the coaching package you need – packages are available for every budget that can help you work out your systems and unique routines to get your business back under control!