Sane Spaces

ADHD Coaching for Entrepreneurs and Professionals: Life, Business & Family Sanity

  • Facebook
  • Instagram
  • LinkedIn
  • Pinterest
  • RSS
  • Twitter
  • Home
  • About
    • Meet Cena
    • Testimonials
    • Cena Block Media
  • ADHD Coaching
    • How Coaching Works
    • Productivity & Business Coach for ADHD Entrepreneurs
      • Planapaloozah
      • Business Marketing Mastery
  • Our Clients
    • Busy Bernie
    • Distracted Dana
    • Startup Stacey
    • Transition Tracey
  • TSSI
    • Take The TSSI
    • For Professionals
    • Affiliate Signup
  • Training
  • Blog
  • Contact
    • Terms & Conditions For Sane Spaces
    • Privacy Policy for Sane Spaces
    • Store

8 Critical Office Files You Must Have To Stay Productive Infographic

July 8, 2022 by Cena Block · Leave a Comment

Critical Office Files You Must Have Infographic

Have you ever wondered what made a critical office file? Does your office overflow with piles? Do you have items within your office that seem to have wandered in from elsewhere? No matter how out of control your office may feel, it’s always a good time to purge your office files. This Critical Office Files Infographic shares what you absolutely must have to stay productive.

Explore the 8 Work Critical Office Files Infographic for  Productivity and Success!

1. Permanent/Vital Files

This segment of your files is essential. Vital (Permanent Files) includes all the things you must legally keep to establish yourself or your business in case of emergency or loss.

2. Rotating (Remove/Replace) Files

Rotating files include the information you must keep, and keep up to date. These files typically change cyclically by season, month, or year.

3. Active Action Files

Active or Action Files include those things that you must do often. Repeatable tasks include actions you need to take regularly. Common action files should be named with action verbs such as: Pay, Call, Follow-Up, Write, Read, etc.

4. Monthly/Weekly/Daily Files

These files should contain information and actions that happen daily, weekly, and monthly. These files help you work within a reasonable time horizon. Many people find organizing with a weekly planner that graphically lays out ideas along a timeline and contained within a week or month. Establishing Monthly, Weekly and Daily Files help you wrangle papers and tasks into chronological files.

It’s important to work within a reasonable time horizon. That’s why I recommend you focus your time on organizing with a weekly planner like this one. This organizing structure helps you pool papers into chronological files.

5. Tax Files

Everyone pays taxes. Your tax file should corral invoices, receipts, and expenses throughout the year. Gathering tax records make preparing for tax filing time easy because your file has all the records you need.

6. Archived Files

Archives should include anything you MUST have and hold onto for the long term. These files should include anything that establishes ownership, investments or deeds. Archives include those records you may need to establish ownership.

7. Resource Files

Establish resource files for any information you can’t replace easily. Also, resource files should be things you can find and refer to easily. Note, since nearly everything is web searchable, your resource files can be ruthlessly culled to only contain those resources you can’t find elsewhere.

8. Equipment, Supplies, Tools

You likely have many pieces of equipment to make your office productive. It’s a great idea to create a folder to ‘catch’ any system docs, warranties, and instructions as they come in with a new item. *NOTE* Most documentation is searchable so you may not need to keep most equipment documentation at all.

Read the full blog post here for even more information and guidance.

 

8 Critical Office Files Infographic

Related

Filed Under: Document Organizing, files, office organizing · Tagged With: critical office files, critical office files infographic, critical office files to stay productive, get organized, help getting organized, office organizing, organizing files

About Cena Block

Welcome readers! If this is your first time visiting my blog, thank you for stopping by. I'm Cena and I work with high performers, professionals, and entrepreneurs with ADHD. If you're an entrepreneur or high- performing professional who is distracted, overwhelmed, and feeling lost in the shuffle, let's talk. As a Certified Productivity Coach (CPC-2020) and Certified Organizer Coach (COC-2017) and Productivity Consultant, I can help. I work with clients in 3 different ways: Coach, Consultant, and Productivity. Together we help you slow down, focus and get curious. Weekly coaching sessions help you recognize when your inner critic is in your way, and provide small steps forward. ADHD brains work differently than neurotypical brains. While freedom and flexibility energize you, routines, tracking, and systems help you calm down, cut the chaos, and provide the grounding your brain needs to be at its best. Working with a Certified ADHD Coach is essential. I can help you understand how your ADHD shows up. Together we grow your business and improve your career results while finding quality time for family, your passions and yourself!

Leave a Reply Cancel reply

You must be logged in to post a comment.

This site uses Akismet to reduce spam. Learn how your comment data is processed.

TSSI Test ti out!

Click to Connect!

DiscoveryCallbtn

Top ADHD Coach

Want to Share A Blog Post?

©2011-©2022 Sane Spaces, LLC - All Rights Reserved.
Cena Block is the founder of Sane Spaces.com and creator of the TSSI™. She works with smart, savvy entrepreneurs with ADHD to build systems that support success on their own terms! Take the first step: http://bit.ly/sanitybegins

Please email us for information to publish articles.

Get to Know Us

Join Our Mailing List
Meet Cena
Media/Press
Testimonials
Hear Cena Speak
Contact Us

Work With Us

Speaking
Workshops
Meet Our Clients
Group Coaching
ADHD & Life Coaching
Customized Training

Learn

Read Our Blog
Listen To Our Podcast
Free 90-Day Planner
Free Weekly Planner
Free Quick-Start Videos
Free Admin Day Planner

TSSI

Individuals
Professionals
Affiliate Program
Resources
Podcasts

Copyright © 2020 Cena Block & SaneSpaces.com · All rights reserved
Design & Development by Multi-Pillar Marketing, LLC